Approved minutes of the board meeting held on Feb 14, 2009

APPROVED

Special HTCC Board Meeting Minutes

February 14, 2009

 

Attendees: Vishwa Gaddamanugu, Umesh Amin, G. Krishnan, Sunil Shah, Pramod Gupta, Suri Raman, Hima Bollineni, Bhargavi Kumar, Hema Marreddy, Arun Sharma, Nitya Niranjan

Excused Absentees: Dev Manhas, Virinder Duggal, Sunil Ummat

Unexcused Absentees: Lakshmi Shankar

 

AGENDA:

1                     Prayer

2                     Call the meeting to order

3                     Approve Minutes of the January Board Meeting

4                     Approve Minutes of the Special Board Meeting on Deity Placements

5                     In light of Shyam Oberoi’s resignation - appoint a Secretary/Jt. Secretary

6                     Appoint a board member in place of Mr. Shyam Oberoi who resigned

7                     EC committee Report

8                     Treasurer's Report

9                     Ethics committee report

10                 Fund Raising Committee Report

11                 Appointment of an Election Sub-Committee

12                 Sub Committee Report for death/birth policies

13                 Implement policies for matching grants

14                 Publish members of all committees

15                 Discuss Priest Compensation Plan

16                 New business

17                 Prayer

18                 Meeting Adjourned

 

Minutes:

1.       Prayers were offered at 9:05 AM. Meeting was called to order at 9:10 AM

2.       Motion to approve minutes of the January 10^th, 2009 meeting was proposed by Umesh, seconded by Pramod. Motion was approved unanimously.

3.       Minutes of the Feb 1^st, 2009 meeting will be approved in the Mar 2009 meeting. The final deity layout is to be printed by Vishwa, signed by all board members present at the Feb 1, 2009 meeting.

4.       Sunil Shah (current Joint Secretary) becomes the Secretary since the current secretary(Mr. Shyam Oberoi) has resigned.

5.       Nomination: Umesh nominated Bhargavi Kumar as Jt. Secretary, seconded by Pramod. Nomination was accepted & approved unanimously.

6.       Hima presented the EC Report, Hima will be forwarding email report.

7.       Motion: Hima proposed a motion to hire Mr. Vasudeva Sharma as a priest subject to satisfactory reference checks, background checks as well as visa requirements being met. Pramod seconded it. Motion was approved unanimously.

8.       Motion: Hima proposed a motion to get a budget approval for external tent repair or replacement up to $5,000. Nitya seconded it. Motion was approved unanimously.

9.       Raman presented the treasurer’s report.

10.    Nomination: For board member vacancy created by Shyam Oberoi’s resignation – Subrahmanyam Kandikattu was nominated by Nitya, seconded by Arun. Lavanya Reddy was nominated by Vishwa, seconded by Umesh. Subbu was elected by majority.

11.    Ethics Committee Report: Umesh (chair, Ethics committee) presented that the Ethics issue raised by Vishwa was an act of being disrespectful rather than an Ethics Violation. As such, Arun accepted & apologized to the board for being disrespectful. Moral of the whole discussion is – be respectful in the way we communicate with everybody, be tolerant & forgiving especially when somebody is genuinely remorseful & trying to make amends.

12.    Vishwa presented the fund raising committee report.

13.    Motion: Hema proposed that the board approve an incremental budget of $1200 for Padukas. Fund raising committee expects to raise $50K as a result of this Venkateshwara Paduka Drive. Vishwa seconded it. Motion was approved unanimously.

14.    Nomination: Raman was nominated to lead the election sub-committee. Seconded by Amin. The charter of this committee is to create & define a streamlined election process. Motion was passed unanimously.

15.    Raman presented a preliminary report of the Sub Committee for death/birth policies.

16.    Motion: Vishwa proposed a motion to publish all the sub-committees of the board and EC along with their memberships on the web-site. Bhargavi seconded it. Motion was approved unanimously. Krish and Virinder will work with the web-master to get this information published.

17.    Policies regarding Matching Funds: Board has already drafted policies regarding what donations can be matched. These policies are displayed in the board room. Board asked Hima (acting president, EC), to make sure that these policies are being followed as volunteers and others collect funds & matching forms during different occasions.

18.    Priest Compensation Plan – this discussion is postponed till next meeting.

19.    Closing Prayer.

20.    Meeting was adjourned at 11:05pm.

 

Recorded by

Sunil Shah

Secretary, HTCC Board of Trustees

Feb 14, 2009