Minutes of Meeting - Sep 12, 2009

HTCC Board Meeting Minutes

Sep. 12, 2009

 

Agenda:

 

1.     Prayer

2.     Chairman's remarks

3.     EC Committee Report

4.     Treasurer's Report

5.     Planning Committee Report by Alok

6.     Membership Proposal by Raman

7.     Our guests – Raja Sivagaminathan and possibly Bhargavi Kumar, Lavanya Reddy, Ganesh Prakash,  and Shanmugam Maruthai

8.     Other Business which could be a response to the petition

9.     Closing Prayer

 

Attendance:

	Name	Attendance		Name	Attendance
1	Sunil Shah	Y	8	Nitya Niranjan	Y
2	Alok Mathur	Y	9	Pramod Gupta	Y
3	Arun Sharma	Y	10	Subrahmanyam Kandikattu	Y (Phone)
4	Dev Manhas	Y	11	Suri Raman	Y
5	G. Krishnan	Y	12	Umesh Amin	Y
6	Hema Mareddy	Y	13	Virinder Duggal	Y
7	Himachandra Bollineni	Y	14	Vishwa Gaddamanugu	E

Y – Yes Present                 N – Not present                               E – Excused Absence

 

Minutes:

 

1.     Prayer:

2.     Chairman's remarks: HTCC to be the cultural and religious hub of the community.

3.     EC Committee Report: Will send the report via email.

4.     Approval of last month's meeting minutes: Nitya proposed to approve, Hima seconded - Approved unanimous.

5.     Approval of Special Board Meeting on Sep 9/5/09: Umesh proposed to approve, Pramod seconded. Approved unanimous. Dr, Manhas still raised concern on the word "conflict of interest" in Chairman's address.

6.     Treasurer's Report: Sent via email.

7.     Membership Proposal by Raman: Raman presented. There were much discussion. Everyone is supposed to send their comments to Raman and can send the comments to the rest of the board. Raman to review and respond or else.

8.     Planning Committee Report by Alok: Raman presented the temple plans.

Motion: Approve the conceptual design presented to the board by the planning committee with two prayer halls and a central cultural hall.

Approval: Proposed by Alok, Arun seconded it. Passed with majority.

Motion: Budget of $5000 for the planning committee.

Approval: Proposed by Alok, Arun seconded it. Passed unanimous.

9.     Our guests – Invited - Raja Sivagaminathan and possibly Bhargavi Kumar, Lavanya Reddy, Ganesh Prakash, and Shanmugam Maruthai

Attended: Raja Sivagaminathan, Ganesh Prakash and Bhargavi Kumar. Ajit Singh.

1.     The guests were informed of the decision of the board taken during the special Board meeting that the petition was invalid because the board cannot do what the petition asks the board to do.

2.     Election committee for future election reform – From Board Nitya and Raman. From visiting group – Shirish Kumar, others to be named later. Outside – Deepak Om

3.     Areas of concern – Priest management, Quality of Operations, Future election process improvements taking into the lessons learnt from past elections.

10.  Arun to send proposal and budget via email. Arun sent the proposal and was passed by majority vote. It was stated by some board members that a more accurate cost estimate should be presented to the board for future proposals.

11.  Other Business which could be a response to the petition

1.     HTCC to send a letter rejecting the petition.

 

12.  Board meeting ended with only 4 members of the board present.

13.  Closing Prayer

 

Minutes of meeting - Aug 8, 2009

HTCC Board Meeting Minutes

Aug 8, 2009

 

Attendees: G. Krishnan, Nitya Niranjan, Sunil Shah, Virinder Duggal, Umesh Amin , Hima Bollineni, Arun Sharma, Subrahmanyam Kandikattu, Dev Manhas, Pramod Gupta

Excused Absentees: Suri Raman, Alok Mathur, Vishwa Gaddamanugu, Hema Marreddy

Unexcused Absentees:

Guest Attendees:

 

1.       Prayer

2.       Call the meeting to order.

3.       Approve minutes of the June meeting - Unanimous

4.       Chairman's address – Discussed Email voting. 

Many people liked the concept. During the discussion one thing that was brought out was that some people do not have enough time to read the emails carefully. In fact, couple of folks even admitted that they skip over the lengthy emails - aka the benefits that we want to reap are likely lost in some cases.
There was consensus that email is a good means for information dissemination, and a proposal for email voting could fall into one of two buckets
- Vote via email
- Discuss via email, vote in the next board meeting.

At the end of the discussion it was left to the chairman and the secretary to decide what should be sent for email voting.

5.       Planning committee report (Alok). – Dev Manhas presented – Sent to the Board via mail on 8/7/09.

a.       Conditional Use Permit - Nov. 10, 2008 letter from Shyam Oboroi to the board explained about. CUP is good and has not lapsed. A scanned copy of the Snohomish County Hearing Examiner Report is being attached to these meeting minutes.

b.      Creek relocation can only be done as part of total site preparation effort. Planning committee (PC) is discussing this within the committee.

c.       Item 4 of the PC report will be discussed during the next board meeting.

d.      Planning committee will present the new temple plan to the board once it is finalized in the committee.

6.       EC Report (Hima) – Report sent via email to the board on 8/7/09.

a.       Discourse timing on Tuesday (Aug 4) was brought to the attention of the board.  EC will take care of this from here on.

b.      Discussed better Prasad in the board meeting.

c.       Discussed board member involvement in the temple activities. Prepare a board signup sheet for upcoming festivals. No formal motion was proposed.

d.      President expressed his concern about LNK talking to devotees about his separation and soliciting to provide them services. It was decided that Krish and Hima will discuss this among themselves and then talk to LNK about the Present's concern. Report to be presented to the board during the next board meeting.

e.      LNK employment Aug. 1, 2007 to Oct. 13, 2009.

7.       Recording of Board activities about Lakshmi Narayan Kanan between July 11 and Aug 8 board meetings :

a.       Lakshmi Narayan Kannan's situation and his activities that led to the action taken by the board during the July 11 meeting and email voting afterwards was discussed in the board. The final document was signed by LNK and the board per Krish's email to the board on July 18, 2009. The original of the signed document is in LNK's file.

b.      For the record, email voting results for the revised LNK's Separation and Release Agreement: Unanimous with one abstained.

8.       Communication & Community Engagement Committee Report (Umesh) –

a.       Balgokulam activities have started.

b.      Full proposal to the board in the next board meeting.

9.       Treasurer's report (Raman) – Sent to the board on 7/31/09 via email.

a.       EC to prepare a compensation package for the priests – by next board meeting. Subbu Chair the committee with Raman, Hima and Virinder as members of the committee.

10.   Fund Raising Committee – Name the Chair Person.

a.       No name proposed yet. Provide names to the chairman via email.

11.   Other Business 1 – 

a.       Motion - Election Reforms committee with Raman as chair. Raman should pick his team.

Vote – Nitya proposed, Umesh seconded. Passed with majority with one opposed.

12.   Other New Business. None.

13.   Prayer

14.   Meeting adjourned.

Virinder Duggal

Secretary, HTCC Board of Trustees

Aug 8, 2009

 

 

 

Minutes of Meeting - July 11 2009

HTCC Board Meeting Minutes

July 11, 2009

 

Attendees: G. Krishnan, Nitya Niranjan, Sunil Shah, Virinder Duggal, Suri Raman, Umesh Amin, Alok Mathur, Hima Bollineni, Hema Marreddy, Vishwa Gaddamanugu, Arun Sharma

Excused Absentees: Subrahmanyam Kandikattu, Dev Manhas

Unexcused Absentees: none

Guest Attendees:

 

Agenda:

Agenda is pretty brief and as follows:

1.       Prayer

2.       Call the meeting to order.

3.       Approve minutes of the June meeting.

4.       Chairman's address.

5.       Planning committee report (Alok).

a.       EC Report (Hima).

6.       Communication & Community Engagement Committee Report (Umesh).

7.       Treasurer's report (Raman).

8.       Fund Raising Committee – Who is Chair Person.

9.       Other Business 1 - Membership Proposal.

10.   Other Business 2 - Quick Update on ongoing automation projects and the use of 10K funds so far.

11.   Other Business 3 - Election Reform Committee.

12.   Other New Business.

13.   Prayer

Minutes:

 

1.       Prayer

2.       Called the meeting to order 9:13 AM

3.       Approved minutes of the June meeting - Raman made motion, Pramod seconded.

4. Chairman's address (Sunil) - Vision for the construction of the 2^nd phase. Goals for the future.
1. Involve community in a better manner. EC president and Community coordinator chair needs to present the details to the board. Chairman to provide guidelines.

5.       Planning committee report (Alok) –

a.       CUP has expired

b.      Check with Shyam Oberoi about CUP

6.       EC Report (Hima) – Will provide by email.

a.       Employee Performance Report

b.      EC President to present a budget for 2009-2010.

c.       Balgokulem – not part of any right wing organization.

d.      LNK complaint presentation by Hima about a complaint from the people who got married at the temple.

e.      Motion - EC President recommends an amicable separation of Lakshmi Narayan Kannan from HTCC and honor all HTCC commitments to him per the contract. Vote – Seconded – Raman, Approved unanimously.

7.       Communication & Community Engagement Committee Report (Umesh). Arun to work with Umesh.

8.       Treasurer's report (Raman). Sent on line.

9.       Fund Raising Committee – of the Chair Person will be discussed next board meeting.

a.       Vishwa provided the board preliminary numbers

b.      Padukas – Done 60K with expense about $4K.

c.       Hema is planning on another fund raising effort.

10.   Did not have time for this item.

11.   Did not have time for this item.

After Hours – Two motions were passed by the email voting without much discussion.

 

1. New Motion via email for new logo for all HTCC matters – Proposed by Suri Raman and Approved unanimously via email voting.
2. Separation and Release Agreement between Lakshmi Narayan Kannan and HTCC was voted on by the board via email voting. Passed unanimously with one abstained.

 

 

Virinder Duggal

Secretary, HTCC Board of Trustees

July 11, 2009

Minutes of Meeting June 13 2009

HTCC Board Meeting Minutes

June 13, 2009

 

Attendees: G. Krishnan, Nitya Niranjan, Sunil Shah, Virinder Duggal, Suri Raman, Dev Manhas, Umesh Amin, Pramod Gupta, Alok Mathur, Subrahmanyam Kandikattu, Hima Bollineni, Hema Marreddy, Vishwa Gaddamanugu(was going to join late), Arun Sharma

Excused Absentees: none

Unexcused Absentees: none

Guest Attendees: Deepak Om

 

Agenda:

Agenda is pretty brief and as follows:

1. Prayer
2. Election Commissioner Report on 2009 Election
3. Election of new Office Bearers
4. Executive Committee Report
5. Planning Committee Report
6. Fund Raising Committee Report
7. Prayer
8. Adjourn

 

Minutes:

1)      Prayers were offered at 9:07 AM. Meeting was called to order at 9:10 AM

2)      Election report was presented by Deepak Om with plenty of questions from Dr. Manhas. They were all addressed. Election results were certified by Deepak Om (Election Commissioner). The concerns raised by Dr. Manhas were satisfactorily answered by Deepak Om.

3)      Motion: Based on the election commissioner's report, we resolve to create an Election Reforms committee. Proposed by Umesh, seconded by Pramod. Motion passed unanimously.

4)      Deepak Om had to leave early.

5)      Office Bearer Appointments.

Position	Name	Proposed/Seconded	Notes
Chairman	G. Krishnan	Raman/Subbu	Krish respectfully declined
Chairman	Sunil Shah	Pramod/Alok	Unanimously approved
Vice Chairman	G. Krishnan	Nitya/Hema	Unanimously approved
Secretary	Virinder Duggal	Sunil/Nitya	Unanimously approved
Joint Secretary	Arun Sharma	Sunil/Virinder	Unanimously approved
Treasurer	Suri Raman	Virinder/Subbu	Unanimously approved
Joint Treasurer	Subrahmanyam (Subbu) Kandikattu	Virinder/Raman	Unanimously approved
President, Executive Committee	Himachandra Bollineni	Arun/Subbu	Unanimously approved
Chair, Election Committee	Deepak Om	Pramod/Subbu	Unanimously approved, pending Deepak's acceptance
Chair, Audit Committee	Pramod Gupta	Alok/Nitya	Unanimously approved
Chair, Ethics Committee	Nitya Niranjan	Virinder/Subbu	Unanimously approved
Chair, Communications & Community Engagement Committee	Umesh Amin	Sunil/Pramod	Unanimously approved
Chair, Youth Committee	Arun Sharma	Nitya/Umesh	Unanimously approved
Chair, Planning Committee	Alok Mathur	Sunil/Subbu	Unanimously approved
Chair, Fund Raising committee	Vijay Vashee	Umesh/Raman	Unanimously approved, pending Vijay's acceptance

 

6)      Sunil had to leave. Virinder took over the Secretary's role.

7)      Executive Committee Report - the temple activities have gone on well with the following

a)      The manager is managing the temple and the transition to the new president should be seamless.

b)      The 4^th priest should arriving Seattle at the end of June or first week of July.

c)       Virinder requested all the board members to return the keys to him as soon as possible. Received key #C2 from Suri Raman. Others who have them will give them to Hima or Krishna, the manager.

8)      Planning Committee Report – Not more than what was done during the last special meeting with Satpathi. The visit by Satpathi was well received by all the board members. The atmosphere was chaotic because the architects were not able to engage in the discussion as much. There should have been two meetings with Satpathi. One with the board and the 2^nd with the architects. Dr. Manhas was requested by the board to provide all the information including all the originals to Alok Mathur, the new chairman of the Planning Committee.

9)      Treasure Report – Treasurer presented his report via the projector. Will send the report to the board members via email. Will be attached to the minutes.

10)   Concert – Vishwa reported that 370 to 400 tickets have been sold. About 250 left. Most of the $30 tickets have been sold and some higher denomination tickets have been converted to $30 tickets.

 

Recorded by

Sunil Shah/Virinder Duggal

Secretary, HTCC Board of Trustees

June 13, 2009