HTCC Board Meeting Minutes
Aug 8, 2009
Attendees: G. Krishnan, Nitya Niranjan, Sunil Shah, Virinder Duggal, Umesh Amin , Hima Bollineni, Arun Sharma, Subrahmanyam Kandikattu, Dev Manhas, Pramod Gupta
Excused Absentees: Suri Raman, Alok Mathur, Vishwa Gaddamanugu, Hema Marreddy
2. Call the meeting to order.
3. Approve minutes of the June meeting - Unanimous
4. Chairman's address – Discussed Email voting.
Many people liked the concept. During the discussion one thing that was brought out was that some people do not have enough time to read the emails carefully. In fact, couple of folks even admitted that they skip over the lengthy emails - aka the benefits that we want to reap are likely lost in some cases.
There was consensus that email is a good means for information dissemination, and a proposal for email voting could fall into one of two buckets
- Vote via email
- Discuss via email, vote in the next board
At the end of the discussion it was left to the chairman and the secretary to decide what should be sent for email voting.
5. Planning committee report (Alok). – Dev Manhas presented – Sent to the Board via mail on 8/7/09.
a. Conditional Use Permit - Nov. 10, 2008 letter from Shyam Oboroi to the board explained about. CUP is good and has not lapsed. A scanned copy of the Snohomish County Hearing Examiner Report is being attached to these meeting minutes.
b. Creek relocation can only be done as part of total site preparation effort. Planning committee (PC) is discussing this within the committee.
c. Item 4 of the PC report will be discussed during the next board meeting.
d. Planning committee will present the new temple plan to the board once it is finalized in the committee.
6. EC Report (Hima) – Report sent via email to the board on 8/7/09.
a. Discourse timing on Tuesday (Aug 4) was brought to the attention of the board. EC will take care of this from here on.
b. Discussed better Prasad in the board meeting.
c. Discussed board member involvement in the temple activities. Prepare a board signup sheet for upcoming festivals. No formal motion was proposed.
d. President expressed his concern about LNK talking to devotees about his separation and soliciting to provide them services. It was decided that Krish and Hima will discuss this among themselves and then talk to LNK about the Present's concern. Report to be presented to the board during the next board meeting.
e. LNK employment Aug. 1, 2007 to Oct. 13, 2009.
7. Recording of Board activities about Lakshmi Narayan Kanan between July 11 and Aug 8 board meetings :
a. Lakshmi Narayan Kannan's situation and his activities that led to the action taken by the board during the July 11 meeting and email voting afterwards was discussed in the board. The final document was signed by LNK and the board per Krish's email to the board on July 18, 2009. The original of the signed document is in LNK's file.
b. For the record, email voting results for the revised LNK's Separation and Release Agreement: Unanimous with one abstained.
8. Communication & Community Engagement Committee Report (Umesh) –
a. Balgokulam activities have started.
b. Full proposal to the board in the next board meeting.
9. Treasurer's report (Raman) – Sent to the board on 7/31/09 via email.
a. EC to prepare a compensation package for the priests – by next board meeting. Subbu Chair the committee with Raman, Hima and Virinder as members of the committee.
10. Fund Raising Committee – Name the Chair Person.
a. No name proposed yet. Provide names to the chairman via email.
11. Other Business 1 –
a. Motion - Election Reforms committee with Raman as chair. Raman should pick his team.
Vote – Nitya proposed, Umesh seconded. Passed with majority with one opposed.
12. Other New Business. None.
14. Meeting adjourned.
Secretary, HTCC Board of Trustees
Aug 8, 2009